Meeting Minutes 2026 to 2027

Minutes of a meeting of Thrybergh Parish Council, Thursday 4th June 2026

Held at the Parish Hall, Park Lane, Thrybergh.

Present: Councillors G Trickett (Chair), A Martin, M Senior, J Parsons, J Chambers, N Jackson, B Shaw, A Wilbourne, R Thomas & K Aylward

In attendance: Claire Cooper – Clerk & RFO

Public: None.

35/26 To receive apologies for absence and record these in the minutes.

None.

36/26 To consider the approval of reasons for absence given by councillors.

None.

37/26 Declarations of Interest

1. To receive, consider and decide upon any applications for dispensation on items already declared

None.

2. To receive any declarations of interest not already declared

None.

38/26 To note items where the Parish Council will resolve to exclude members of the public and press under the Public Bodies (Admissions to Meetings) Act 1960.

None.

39/26 Questions from the public

None.

40/26 Our Place – Thrybergh Cenotaph update

Noted: The “Our Place” project manager presented the key elements of the Thrybergh cenotaph scheme to the Council and responded to questions.

Key points:

• The project is expected to take four to six weeks, starting in September and finishing in October, ahead of the Remembrance Service.

41/26 Items of Report

Councillor Michael Bennett-Sylvester gave the following report:

We are I’m sure all aware of the tragedies that took place around water safety last week. On Friday I had the rangers at Thrybergh Country Park telling me about a further near miss incident the day before.

Because of the recent events rangers are going to be on more patrols but this will mean other duties need to be left which raises the question of increasing volunteers at the park.

The new manager Craig is now in post, the mural is completed and as a temporary measure Tooti Frutti is going to be used as a break out area for staff.

PCSO Kay is here tonight who along with PC Georgina are the new village neighbourhood team.

They have some great ideas for community engagement including a community safety day on August 8th at the country park and a number of pop up police stations and community visits.

I hope the parish council will approve the plans for the war memorial this evening and wonder if they give us an opportunity for a new way of working events.

The clerk mentioned this when new but would it be an idea to set up a working party of parish and ward councillors, our churches and local businesses to take on the running of and perhaps seek sponsorship (Deer Park Farm have expressed an interest in sponsoring a Christmas tree) and use significant occasions to encourage more civic activity from residents?

Councillors requested updates on the following matters:

• Parking concerns on the footpath entrance to Thrybergh Country Park - now in councillor case workload.
• Destructive damage on Fullerton Field. PCSO advised that there had been no reports to the police and they had no information to go on. If incidents are reported by residents to the police the issue can be looked into. In the interim the Parish Council are to install signage advising the public to take care.
• PCSO invited Councillors to join them for a planned funday at Thrybergh Country Park on 8th August council.

42/26 Minutes of the previous meeting

Mover: Councillor A Martin

Seconder: Councillor M Senior

Resolved: That the minutes of the previous meeting of Thrybergh Parish Council, held on Thursday 6 June 2026, be approved as a true record and signed by the Chair.

43/26 To receive a report from the clerk on the following ongoing issues and decide further action where necessary

1. To consider the Community First Yorkshire service offering and resolve whether to cancel or confirm the subscription.

Mover: Councillor A Martin

Seconder: Councillor R Thomas

Resolved: That the subscription need not be renewed for 2026.

2. To consider RMBC’s latest position on stress testing lampposts and the Council’s continued provision of hanging baskets for summer 2026.

The Clerk advised that the parish has 13 metal lampposts available, although two had already been rejected because they hold highway signage. This leaves 11 to be tested by RMBC contractors.

Mover: Councillor J Parsons

Seconder: Councillor R Thomas

Resolved: The Council resolved to advise RMBC that stress testing is no longer required and that hanging baskets will not be installed. The Clerk is to advise the supplier and draft a public notice confirming that this decision was not taken lightly and that the Parish Council are disappointed that new regulations introduced by RMBC made it impossible for the parish council to maintain the display normally achieved.

3. To note that the Clerk has written to Justice Services to ask about free resources to complete work for the Parish Council, including the bench repair requested by the Council.

Noted: The Clerk is to enquire if the “Our Place” project could relocate existing benches on behalf of council.

4. To note that the planning enforcement team have acknowledged the Council’s request for mature tree planting at the “Fosters” site.

Noted: The Clerk was asked to write to the enforcement team to request alternative indigenous species, including silver birch using advise from Councillors M Senior and J Chambers. The Clerk is also to invite the developer to meet councillors for an informal conversation.

44/26 Police Report

1. To note the March 2026 SYP Crime statistics for Thrybergh – 30 Crimes reported

Noted: Violence and sexual offences 18, Shoplifting 6, Anti-social behaviour 1, Other crime 5.

2. To consider the request from the CAP team that the security camera at Hollings Lane be relocated to the Parish Hall to assist the police in identifying incidents of anti-social behaviour.

Mover: Councillor M Senior

Seconder: Councillor A Martin

Resolved: That permission be given for the relocation of this camera provided that no relocation costs or ongoing maintenance costs are incurred by the Parish Council.

45/26 Policies and Procedures

1. To consider and approve the adoption of the Expenses Policy v1.0

Mover: Councillor B Shaw

Seconder: Councillor J Chambers

Resolved: That the Expenses Policy be adopted.

2. To consider and approve the adoption of the Press and Media Policy v1.0

Mover: Councillor A Martin

Seconder: Councillor R Thomas

Resolved: That the Press & Media Policy be adopted.

3. To consider and approve the Terms of Reference for the Staffing Committee

Mover: Councillor M Senior

Seconder: Councillor J Chambers

Resolved: That the Terms of Reference for the Staffing Committee be adopted.

4. To consider the suitability of the quotations for the renewal of the insurance policy and appoint an insurance company for the year 2026 – 2027

Note: Three quotations were sought, but only two were received: from Zurich and Clear Council.

Mover: Councillor A Martin

Seconder: Councillor R Thomas

Resolved: That the Parish Council considers the level of cover provided by Zurich to be adequate and accepts the quotation at a premium of £1,661.52 per annum, agreeing to a three-year long term agreement.

5. To consider the adoption of the general power of competence (GPOC)

Mover: Councillor B Shaw

Seconder: Councillor K Aylward

Resolved: That the Council confirms eligibility and resolves to adopt the General Power of Competence under the Localism Act 2011.

46/26 Annual Governance and Accountability Return (AGAR) 2025/26

1. To receive and consider the Internal Auditor’s Report for the financial year ended 31 March 2026, including the recommendations arising.

Mover: Councillor M Senior

Seconder: Councillor A Martin

Resolved: That the Internal Auditor’s Report for the financial year ended 31 March 2026 be received and noted, and that the recommendations listed below be actioned by the Council:

• 1.1 The bar account totalling £618.44 to be closed and the money moved into the business instant access account earning 1.37%.
• 1.2 The clerk is to explore options for moving reserves from the community account to the business access account to “ring fence” these funds and potentially earn interest.

2. To consider, complete and approve the Annual Governance Statement (Section 1 of the AGAR) for the financial year ended 31 March 2026.

Mover: Councillor N Jackson

Seconder: Councillor A Martin

Resolved: That the Annual Governance Statement (Section 1 of the Annual Governance and Accountability Return) for the financial year ended 31 March 2026 is approved and should be signed by the Chair and the Clerk.

3. To consider and approve the Accounting Statements (Section 2 of the AGAR) for the financial year ended 31 March 2026.

Mover: Councillor M Senior

Seconder: Councillor B Shaw

Resolved: That the Accounting Statements (Section 2 of the Annual Governance and Accountability Return) for the financial year ended 31 March 2026 be approved and signed by the Chair.

4. To note the arrangements for the exercise of Public Rights and the publication of required notices.

Noted: That the arrangements be noted as 5th June to 16th July.

5. To authorise the Clerk/RFO to submit the approved Annual Governance and Accountability Return and supporting documentation to the External Auditor.

Mover: Councillor B Shaw

Seconder: Councillor K Aylward

Resolved: That the Clerk/Responsible Financial Officer is authorised to submit the approved Annual Governance and Accountability Return to the External Auditor.

47/26 Financial Matters

1. To note the final budget report to 31 March 2026 for the financial year 2025 – 2026

Noted.

2. To note that the Section 137 limit for the financial year 2026 – 2027 is £34,382.40

Noted: This is no longer applicable with the adoption of GPOC.

3. To note the budget spend year to date to 30 April 2026

Noted: Spend YTD - £9,290.59, 7%.

4. To receive the bank reconciliation and note the current bank balances to 30 April 2026

Noted: Bank Balance - £57,155.17.

5. To note that the following expenditure was made using the Clerk delegated authority:

• Secure cash box £9.99
• Reflective film for front windows at Thrybergh Parish Hall £9.99
• Flag weight for flagpole £8.92

Noted.

6. To note that Pro-Logic Computers Limited have reported that Microsoft are increasing their Office 365 license charges imminently and that the charges for Pro-Logic will be increased to reflect these.

Noted.

7. To approve the accounts for payment

Schedule of Payments – 4 June 2026

Noted: The payment schedule and invoices were independently reviewed and signed by two councillors prior to being tabled for approval.

Mover: Councillor A Martin

Seconder: Councillor N Jackson

Resolved: Approved.

8. To note the following payments previously authorised:

• Staff Costs (1.5.26 – 28.5.26) including Pension and HMRC

Noted.

48/26 Thrybergh Parish Hall

1. To consider and approve the Terms of Reference for the Parish Hall Committee

Noted: Councillor A Wilbourne to be added to the committee.

Mover: Councillor K Aylward

Seconder: Councillor B Shaw

Resolved: That the Terms of Reference for the Parish Hall Committee be adopted.

2. To note bar stock disposed as out of date on 2nd May 2026 totalled £376.14 and consider options prepared by the Clerk in consultation with the bar manager for preventing ongoing wastage.

Mover: Councillor R Thomas

Seconder: Councillor K Aylward

Resolved: That the draft beer stock should be exhausted and the clerk then make provision for a switch to bottled beer.

3. To consider introducing a £50 refundable damage deposit for all evening events with bar booked

Mover: Councillor M Senior

Seconder: Councillor J Chambers

Resolved: That a £50 refundable damage deposit be introduced for all occasional bookings.

4. To receive a report from the clerk on progress with outstanding works and to consider the three-day closure of the hall on 29th, 30th June and up to 5pm 1st July whilst remedial electrical works are completed, fire doors adjusted and the venue re certified

Mover: Councillor R Thomas

Seconder: Councillor N Jackson

Resolved: That the three-day closure is approved and all users be advised as soon as possible.

5. To consider the request from SYPA to open the hall on the bank holiday weekends between August 2026 and May 2027

Mover: Councillor A Martin

Seconder: Councillor N Jackson

Resolved: That these dates be permitted for booking during this financial year.

49/26 Correspondence

To receive information on the following new correspondence issued in the last month and decide any further action where necessary.

1. YLCA White Rose Bulletins
2. YLCA Training Bulletin
3. RMBC - Planning reports
4. RMBC - Traffic delays
5. RMBC - Request for naming suggestions for street on new development

Noted: Silverlake Way suggested and to be submitted to RMBC.

6. RMBC - Request for parish council content for “Your Neighbourhood” E-Bulletin

Noted: Cenotaph works to be highlighted.

50/26 Matters requested by councillors

Councillor A Martin asked that the Parish Council consider any action available to address parent parking outside the school on Church View.

Noted: That the matter is for RMBC and the police, not the Parish Council.

51/26 To note matters for inclusion on the agenda of the next meeting

Noted:

• Plans for Remembrance Sunday
• Parish hall contracts and terms and conditions of hire
• Creation of an events working party

52/26 To confirm the date of the next meeting as Thursday 2 July 2026 at 6.30pm

Noted.

The meeting closed at 8.20pm.

Signed by the Chair:

 

Dated: 2 July 2026