Meeting Minutes 2025 to 2026

Meeting Minutes 5 February 2026

Minutes of a meeting of Thrybergh Parish Council, Thursday 5th February 2026. Held at the Parish Hall, Park Lane, Thrybergh.

Present:

Councillor G Trickett (Chair)
Councillor A Martin
Councillor R Thomas
Councillor A Wilbourne
Councillor M Senior
Councillor J Parsons
Councillor J Chambers
Councillor K Aylward
Councillor N Jackson

In attendance:

Claire Cooper - Clerk & RFO

Public:

3 members of the public in attendance {Ward Councillor M Bennett-Sylvester and two representatives from RMBC}

178/25 To receive apologies for absence and record these in the minutes. Apologies received from Councillor R Thomas
*Councillor B Shaw apologies were not presented at full council as they were absent.
179/25 To consider the approval of reasons given for absence.
Mover: Councillor M Senior
Seconder: Councillor J Chambers
Resolved: That the apologies be accepted by the Parish Council.
180/25 Declarations of Interest:
- To receive, consider and decide upon any applications for dispensation on items already declared None.
- To receive any declarations of interest not already declared None.
181/25 Questions from the public None.
182/25 Our Place – Thrybergh War Memorial
Noted: A discussion took place with the following key points of report
- The project team from RMBC advised the parish council that there were five monuments included in the project and consultation was currently underway for all of them.
- Feedback received to date for the Thrybergh’ Cenotaph includes: making the area a seasonal focus point, improved space surrounding the memorial, installing low level reflective fencing, ensuring new seating has back support, making lighting improvements, widening the access, installing an outdoor power supply and updating the planting.
- The flagpole is also in plan to be replaced.
- The team plan to revisit and present the final scheme to full council in April, prior to the work going out for tender.
183/25 Minutes of the previous meeting.
Mover: Councillor M Martin
Seconder: Councillor N Jackson
Resolved: That the minutes of the previous meeting of Thrybergh Parish Council held on Thursday 8 January 2026 be approved as a correct record and signed by the Chair.
184/25 To receive a report from the Clerk on the following ongoing issues and decide further action where specified
- Fire Risk Assessment
  Mover: Councillor M Senior
  Seconder: Councillor A Martin
  Resolved: The Clerk is instructed to request a revisit from the fire risk assessor and gather feedback on works completed to date prior to making any further decisions on more extensive remedial works.
- Initial Washroom Hygiene- To note that the new dispensers have now been installed and the invoices are included in the payment schedule. Noted.
- Gov.UK Domain and Parish Council Email – to note that the domain name has been successfully added to the parish council website. Noted.
- Bank Mandate changes – to note that the amended banking mandate is now in place: - All historic councillors have been removed - One councillor is now trained in authorising transactions approved and uploaded to the banking system by the Clerk - The Clerk has received a Debit Card for use in line with the Financial Regulation - The previous Clerk has been removed from the banking system with the debit card blocked and destroyed. Noted.
- Planning for the 2026 pantomime
  - To note that the parish council will be able to book the December 2026 pantomime date in early March {provisional date requested 12th December} Noted.
  - To approve the quotation of £1371 + vat received from Chaplin’s to perform the pantomime in 2026
  Mover: Councillor A Martin
  Seconder: Councillor N Jackson
  Resolved: To approve the expenditure of £1,371 + vat, from the agreed budget for 2026 – 2027 for the hosting of a Parish Pantomime in December 2026.
185/25 Police Report. None.
186/25 Policies and Procedures
- To review and approve the adoption of the updated Financial Regulations v1.1
  Mover: Councillor N Jackson
  Seconder: Councillor A Wilbourne
  Resolved: That the updated financial regulations be adopted.
- To review and approve the adoption of the updated Standing Orders v1.1
  Mover: Councillor A Martin
  Seconder: Councillor J Chambers
  Resolved: That the updated standing orders be adopted.
- To consider and confirm the adequacy of the Risk Register v1.0
  Mover: Councillor N Jackson
  Seconder: Councillor M Senior
  Resolved: The risk register is approved as an accurate reflection of Thrybergh Parish Councils current risks.
- To consider any updates required to the Asset Register v1.1
  A discussion took place on the current format and content of the asset register. Noted: The asset register is to be reformatted to provide columns for both purchase price and insurance values and will be presented at March full council for approval and confirmation of the assets/ values ahead of the 2025 - 2026 AGAR submission. An Asset Valuation Policy will also be presented for Council consideration and adoption.
187/25 Financial Matters
- To receive and note current bank balances
  Noted: The current balance of the Co-Operative Bank accounts is noted as £26,152.86 on 31st December 2025
- To receive and note a bank reconciliation to 31 December 2025
  Noted: The bank reconciliation was checked for accuracy and signed by the Chair
- To note the following expenditure made using the Clerk delegated authority:
  - Force-Contracts Limited Water Heater breakdown call out charge £80 + vat
  - Force-Contracts Limited Water Heater replacement £175.82 + vat
  Noted.

To approve the accounts for payment

Edge ID	To Whom Paid	Details	Net	VAT	Total
2094	Pro Logic	January - Microsoft 365 & domain	£78.62	£15.72	£94.34
2095	Pro Logic	February - Microsoft 365 & domain	£78.62	£15.72	£94.34
2096	Business Stream	18 Sept - 17 Dec 2025	£205.05	-	£205.05
2097 - 2104	Staff costs	January Salary	£3,835.96	-	£3,835.96
2105	Tracey Hill	Bar Function 18/01/2026	£303.25	-	£303.25
2106	Tracey Hill	Expenses reclaim - Drinks for Bar	£96.10	-	£96.10
2107	HMRC	Month 9 Tax & NI	£1,318.73	-	£1,318.73
2108	SY Pensions	Staff Pensions January	£534.56	-	£534.56
2109	Trust Fire & Safety	Fire Safety Service Dec 2025	£205.00	£41.00	£246.00
2110	British Gas	Gas Supply 16/12 to 21/01	£594.99	£119.00	£713.99
2111	British Gas	Electric Supply 17/12 to 17/01	£296.16	£59.23	£355.39
2112	Force Contracts	Water Heater breakdown	£80.00	£16.00	£96.00
2113	Rentokil Initial	35702407 Dispensers	£59.74	£11.95	£71.69
2114	Rentokil Initial	35702851 Hand wash	£26.00	£5.20	£31.20
2115	Rentokil Initial	35702852 Toilet rolls	£69.17	£13.83	£83.00
2116	BT	Broadband	£51.95	£10.39	£62.34
2117	SY Pensions	Staff Pensions December	£1,015.30	-	£1,015.30
2118	R Ogden	January - Window Cleaning	£60.00	-	£60.00
2119	Claire Cooper	Nov 25 - Jan 26 Mileage Expenses	£186.30	-	£186.30
2120	Claire Cooper	Nov 25 - Jan 26 Admin Expenses	£111.08	£22.22	£133.30

Noted: The payment schedule and invoices were independently reviewed and signed by two councillors prior to being tabled for approval.
Mover: Councillor N Jackson
Seconder: Councillor K Aylward
Resolved: Approved

To note the following payments previously authorised:
- Staff Costs (1.1.26 – 31.1.26) including Pension and HMRC
Noted.
To note that the internal auditor for the Year 2025 – 2026 is scheduled and will receive first documents in mid-March.
Noted.
To note that the £137 spend per elector for 2026 – 2027 has been increased to £11.60.
Noted.

188/25 Correspondence
To receive information on the following new correspondence issued in the month of January 2026 and decide further action where indicated
- YLCA White Rose Bulletins inc branch meeting date of 18th February 2026
- YLCA Law & Governance
- NALC Chief Executives Bulletin
- RMBC Consultation on options for School holidays date for 2027 – 2028
- Offer of Support with Sport England Movement Fund Bid
- South Yorkshire Digital Infrastructure Team Informative Briefing mobile mapping
- Rotherham Forgers RFLC looking for grounds
  Noted: (4) & (5) Councillor K Aylward requested further details on these items be shared with her, (7) The Parish Council requested that Rotherham Forgers be invited to meet the council to explain their need.
189/25 Items of Report
- To receive updates from and submit issues to the borough councillors regarding matters in and affecting our parish
  The Ward Councillor provided the following report:
  Thrybergh Country Park
  The café opening has gone well. Work on the new play area commences Monday and the path upgrade from Doncaster Road has been completed. There is information in this month’s ward bulletin if the parish council or other community groups want to take part in shaping the artwork with Unfurl who are creating the design.
  Work on the new crossing continues. Work is set to be carried out at the end of the month to remove some excess vegetation to increase the room on footpaths which will involve traffic lights on Doncaster Road near Carr Lane.
  Bill Winder Play Area
  I got the report back on the consultation yesterday. Next stage is the design.
  Goal Post Consultaion
  We had 6 respondents only one objection, comments were raised about dog fouling and dumping on the Plantation. I am trying to get this as housing land to be on the caretaking services cyclical checks but as we often find actual reporting of such issues is low.
  Social Media Changes
  I’ve had to make several changes to management of my social media especially Facebook. Going forward I’ve set up an automatic reply on Facebook Messenger advising people that no real name, no address then no reply.
  Untaxed Vehicles
  We are seeing a number of vehicles with no tax or insurance linked to the more back street motor trade being parked up on streets causing problems for residents. If anybody observes such vehicles we need reports to the DVLA who are the enforcing authority.
  Fosters
  Work has started on the garage demolition and tank removal which we’ve been told will take about 8 weeks to get the site ready for construction. This permission is for conversion of the barn and granary into 7 houses with 25 new being built.
  Winter Works
  Following up from a question by Cllr Aylward, Street pride state they have carried out the winter works for our area last October. I hope the parish council will support me in questioning the standard and having one of my “vigorous” conversations next week.
- To receive an update from the Chair on the current bookings for Thrybergh Parish Hall
  a) To confirm the date for the Parish Hall management committee meeting
  Noted: A discussion took place on the purpose of the proposed meeting and it was confirmed that on this occasion the committee members would not meet as a committee but would attend the parish hall to complete a Health and Safety and condition survey on 9th April at 5.30pm.
  b) To consider waiving the fee for RMBC to use the Parish Hall for the Our Place consultation as this is for direct benefit to Thrybergh parish
  Mover: Councillor M Senior
  Seconder: Councillor A Martin
  Resolved: To waive the charge to RMBC for the venue hire to host this consultation.
  c) To note the outcome of the Parish Hall Bar stocktake completed with the previous clerk on 23rd December 2025
  Noted: That the bar has achieved a net loss of £566.69 between 1st April and 23rd December 2025.
190/25 Matters requested by councillors. None.
191/25 To note matters for inclusion on the agenda of the next meeting
- To nominate a councillor to complete the internal controls check prior to the end of the financial year
- To review and confirm the adequacy of the current insurance policy with Zurich
- To make arrangements for Clerks probationary period review prior to the end of April.
- To consider the hire charges for Thrybergh Parish Hall for the financial year 2026 – 2027
- To consider and agree the bar staff salaries for the financial year 2026 - 2027
  Noted.
192/25 Resolved: to exclude members of the public and press under the Public Bodies (Admissions to Meetings) Act 1960 due to the nature of the business to be transacted on the following items being prejudicial to the public interest
193/25 Staffing matters
- To confirm the staff salaries for the financial year 2026 – 2027
  A paper detailing currently hourly rates, changes to the national living wage and an options for the parish council to considered were tabled for discussion.
  Mover: Councillor M Senior
  Seconder: Councillor A Martin
  Resolved: That the Clerk should advise staff of the increase agreed, to be effective from 1st April 2026.
- To consider the options available for untaken holidays for staff for 2025 – 2026
  The Clerk shared details of untaken holidays, with explanations on the parish councils options to resolve this for discussion.
  Mover: Councillor M Senior
  Seconder: Councillor N Jackson
  Resolved: To pay the outstanding balance discussed with the condition that the Clerk should remind all staff of the need for proactive holiday planning for 2026 – 2027.
- To note the Clerk has forthcoming annual leave from 20th to 27th March (20 hours)
  Noted.
194/25 To consider the quotations received for the fixed wiring test remedial works.
Three contractor quotations were tabled for consideration by council.
Mover: Councillor A Martin
Seconder: Councillor M Senior
Resolved: That Carousel Holdings be appointed to complete the C2 and C3 fixed wiring remedial works at a cost of £1,986.00 + vat.
195/25 To confirm the date of the next meeting as Thursday 5th March 2026.
Noted.

The meeting closed at 8.00pm.

Signed by: Glen Trickett

Glen Trickett, Chair of Thrybergh Parish Council

At the meeting on 5th March 2026