Meeting Agendas 2026

Clerk: Claire Cooper

55 Park Lane, Thrybergh, Rotherham S65 4BP

Tel: 07305 553036.

E-mail: Clerk@thryberghparishcouncil.go.uk

The next meeting of Thrybergh Parish Council, to be held on Thursday 3 September 2026 at 6.30pm.

Agenda

1. To receive apologies for absence and record these in the minutes.

2. To consider the approval of reasons for absence given by councillors.

3. Declarations of Interest

3.1 To receive, consider and decide upon any applications for dispensation on items already declared under the Council’s Code of Conduct or a Member’s Register of Disclosable Pecuniary Interests

3.2 To receive any declarations of interest not already declared under the Council’s Code of Conduct or a Member’s Register of Disclosable Pecuniary Interests

4. To note items where the Parish Council will resolve to exclude members of the public and press under the Public Bodies (Admissions to Meetings) Act 1960 due to the nature of the business to be transacted on the items being prejudicial to the public interest

5. Questions from the public

This is a public session; members of the public will adhere to the rules set by the council for this session. Thirty minutes are allowed to raise issues and ask questions of the Parish Council.

6. Mining Remediation Authority – Silverwood Project Update and Questions

To welcome representatives from the Mining Remediation Authority who will provide an update on the Silverwood project, address matters previously raised by the Parish Council, and respond to Members' questions.

7. Minutes of the previous meeting

To confirm the minutes of the meeting held on Thursday 2 July 2026, as a true and correct record.

8. To receive applications for the office of Parish Councillor and to consider the co-option of a candidate to fill the current vacancy on Thrybergh Parish Council.

9. To receive a report from the Clerk on the following items and decide further action where necessary

9.1 Bill Winder Play Area Improvements

9.2 Removal of fly tipping in Hollings Lane woodland

9.3 The Our Place Cenotaph Improvements project

9.4 Feedback from the enforcement team on the “Fosters” development planting scheme

9.5 The relocation of a CCTV camera from Hollings Lane

9.6 Options for the work required to the bench outside St Leonards Church

10. External Audit Completion (AGAR 2025/2026)

Members are asked to:

10.1 Note the conclusion of the external audit for 2025 – 2026 in accordance with the Accounts and Audit Regulations 2015.

10.2 Receive the External Auditor’s Report and Certificate (AGAR Section 3)

10.3 Agree that the Notice of Conclusion of Audit be published on the Council’s website, together with the audited AGAR and supporting documents, in compliance with statutory requirements.

11. Future External Audit Completion (AGAR 2026/2027)

To note that the SAAA has provided the Parish Council with its log in details ahead of the first digital AGAR submission (planned for the financial year 2026- 2027).

12. Appointment of Internal Auditor (2026/2027)

To consider the letters of engagement and quotations received and appoint an Internal Auditor for the financial year 1 April 2026 to 31 March 2027.

I) Richard Bellamy at a cost of £400 (no VAT), or

II) April Skies at a total cost of £400 + VAT for interim and final audits

13. Planning Applications

To consider the following newly received planning application(s):

RB2026/1078 Retrospective - Hooton Lodge Kilnhurst Road Hooton Roberts, Retention and controlled continued use of a motor trials bike training facility, including moveable trials obstacles, use of the existing access and hardstanding for parking, and associated ecological exclusion, habitat restoration and biodiversity enhancement measures

RB2026/0537 Thrybergh Hall Doncaster Road Thrybergh, Erection of an external brick barbecue, installation of a metal security shutter, erection of practice nets, and construction of a canopy •

RB2026/1130 Retrospective - 15-16 Park Lane Thrybergh, Siting of Parcel Locker.

14. Police Report

To note the May and June 2026 South Yorkshire Police crime statistics for Thrybergh:

May 2026 - 84 Crimes reported:
Violence & sexual offences 23, Shoplifting 15, Anti-social behaviour 13, All other crimes 33.

June 2026 - 57 Crimes reported:
Violence & sexual offences 24, Shoplifting 6, Anti-social behaviour 8, All other crimes 19.

15. Policies and Procedures

15.1 To consider and approve adoption of the Health & Safety Policy.

16. Financial matters

16.1 To note that the Co-op bar account has been closed and its remaining balance of £618.44 consolidated in the Co-op savings account, resulting in a savings account balance of £1,287.27

16.2 To consider moving £6,000 from the Co-op. community account to the Co-op savings account to begin to separate general and earmarked reserves from budgeted expenditure.

16.3 To note the VAT return for Q1 2026/ 2027 of £1,010.37 was completed and the refund received.

16.4 To consider and approve the purchase of a Parish Council mobile phone at a cost of £93.50 inclusive of VAT.

16.5 To consider and approve the introduction of a direct debit for an Asda SIM-only package at a cost of £10 per month to support the Parish Council mobile phone.

16.6 To note the budget, spend year-to-date report to 31 July 2026

16.7 To approve the virement of £250 from cost code 26 Annual Hanging Baskets to cost code 57 Events to support the preparations for the first community event

16.8 To approve the bank reconciliation, noting the current bank balances to 31 July 2026 as £33,859.37

16.9 To note the following expenditure was made using the Clerk delegated authority:
16.9.1 Trust Fire Safety Inspection remedial works totalling £390.50 + VAT
16.9.2 Key cutting for bar door totalling £16.67 + VAT
16.9.3 Fly tipping on Hollings Lane Land – RMBC £278.65 + VAT

16.10 To approve the accounts for payment as presented

16.11 To note the following payments previously authorised:
- Staff Costs (1.7.26 – 31.7.26) including Pension and HMRC
- Staff Costs (1.8.26 – 31.8.26) including Pension and HMRC

17. Thrybergh Miners Recreation Ground

17.1 To note the Annual Return has been completed and submitted for the financial year 2025 – 2026.

17.2 To consider advice received from YLCA regarding the management of charity business and its implications for the Parish Council in respect of the Thrybergh Miners Recreation Ground.

18. Thrybergh Parish Hall

18.1 To note that the online booking system is now live and advertised on the Parish Council website and noticeboards.

18.2 To receive the minutes of the Thrybergh Parish Hall Committee Meeting held on 27 August 2026 and committee members to approve them as an accurate record.

18.3 To receive and consider the recommendations of the Committee.

19. Correspondence

To receive information on the following new correspondence issued in the last month and decide further action where necessary:

19.1 YLCA White Rose Bulletins

19.2 YLCA Training Bulletin

19.3 NALC Training Events

19.4 NALC Chief Executives Bulletins

19.5 RMBC - Planning reports

19.6 RMBC - Traffic delays

19.7 Doncaster Sheffield Airport’s Airspace Change Proposal | Public Consultation

19.8 To note that a letter requesting a grant was received from Thrybergh Parish Church for a donation towards the upkeep of the graveyard on Thrybergh Lane. The grant request form has been sent to the applicant for completion prior to Members’ consideration.

19.9 To note the planned highways work to install a bus lane on Doncaster Road between 26 October 2026 and 29 January 2027

19.10 To consider the request from Thrybergh Country Park that the Parish Council advertise the parks Ranger's Day in October on its website and notice boards.

19.11 RMBC - Request for Parish Council content for “Your Neighbourhood” E-Bulletin

20. Items of Report

To receive updates from and submit issues to the Borough Councillors regarding matters in and affecting our parish

21. Matters requested by councillors

21.1 Councillor Glen Trickett requests that the Parish Council discuss and approve the reintroduction of the annual football tournament in the summer of 2027

21.2 Councillor Andrea Martin requests that the Parish Council be made aware of concerns raised by residents regarding the bungalows at Three Hills Close and their possible future use.

22. Staffing matters

22.1 To note that the Clerk completed the following training in July and August 2026:

• Changes to the Employment Rights Act 2026
• Financial Introduction to Local Council Administration (FiLCA)
• Principles of Internal Auditing Local Councils (PiALC)

22.2 To note the Clerk attended the NALC Project Keystone discussion forum

22.3 To note the Clerk will be attending Talking Tables on 30th September 2026

23. To consider items for inclusion on the agenda of the next meeting.

24. To confirm the date of the next meeting as Thursday 1 October 2026 at 6.30pm

25. To resolve to exclude members of the public and press under the Public Bodies (Admissions to Meetings) Act 1960 due to the nature of the business to be transacted on the following items being prejudicial to the public interest.

26. Members are asked to note receipt of the 2026 NJC pay award. The agreed increase is 3.3% and will be applied to relevant salary scales.

27. Closure of the meeting.