Meeting Agendas 2026

February 2026 - Agenda

Thrybergh Parish Council

Clerk: Claire Cooper

55 Park Lane, Thrybergh, Rotherham S65 4BP

Tel: 07305 553036.

E-mail: Clerk@thryberghparishcouncil.go.uk

A meeting of Thrybergh Parish Council to be held Thursday 5th February 2026 in the Parish Hall, Thrybergh. The press and public are invited to attend this meeting.

Agenda

  1. To receive apologies for absence and record these in the minutes.
  2. To consider the approval of reasons for absence given by councillors.
  3. Declarations of Interest
    • 3.1 To receive, consider and decide upon any applications for dispensation on items already declared under the Council’s Code of Conduct or a member’s Register of Disclosable Pecuniary Interests
    • 3.2 To receive any declarations of interest not already declared under the Council’s Code of Conduct or a member’s Register of Disclosable Pecuniary Interests
  4. Questions from the public This is a public session, members of the public will adhere to the rules set by the council for this session. Thirty minutes are allowed to raise issues and ask questions of the Parish Council.
  5. Our Place – Thrybergh War Memorial:
    To invite the team from RMBC:
    • 5.1 to advise council on the details of the initiative
    • 5.2 to share the comments received during the public consultation held on 28th January
    • 5.3 to receive the parish councils own thoughts
    • 5.4 to confirm next steps
  6. Minutes of the previous meeting To confirm the minutes of the meeting held on 8 January 2026, as a true and correct record.
  7. To receive a report from the Clerk on the following ongoing issues and decide further action where necessary
    • 7.1 Fire risk assessment- to consider requesting the inspectors revisit and comment on the works already completed prior to instigated any further works
    • 7.2 Initial Washroom Hygiene- To note that the new dispensers and have now been installed and the invoices are included in the payment schedule.
    • 7.3 Gov.UK Domain and Parish Council Email – to note that the domain name has been successfully added to the parish council website.
    • 7.4 Bank Mandate changes – to note that the amended banking mandate is now in place:
      • 7.4.1 All historic councillors have been removed
      • 7.4.2 One Councillor is now trained in authorising transactions approved in line with the Financial Regulations and uploaded to the banking system by the Clerk
      • 7.4.3 The Clerk has received a Debit Card for use in line with the Financial Regulations
      • 7.4.4 The previous Clerk has been removed for the banking system with the debit card blocked and destroyed
    • 7.5 Planning for the 2026 pantomime
      • 7.5.1 To note that the parish council will be able to book the December 2026 pantomime date in early March {provisional date requested 12th December}
      • 7.5.2 To approve the quotation of £1371 + vat received from Chaplin’s to perform the pantomime
  8. Police Report
    To note the latest SYP Crime statistics for Thrybergh are not currently available. (Dec25).
  9. Policies and Procedures
    • 9.1 To review and approve the adoption of the updated Financial Regulations v1.1
    • 9.2 To review and approve the adoption of the updated Standing Orders v1.1
    • 9.3 To consider and confirm the adequacy of the Risk Register v1.0
    • 9.4 To consider any updates required to the Asset Register v1.1
  10. Financial Matters
    • 10.1 To receive and note current bank balances(tabled)
    • 10.2 To receive and note a bank reconciliation to 31 December 2025 (tabled)
    • 10.3 To note the following expenditure made using the Clerk delegated authority:
      Force-Contracts Limited Water Heater breakdown call out charge £80 + vat
      Force-Contracts Limited Water Heater replacement £175.82 + vat
    • 10.4 To approve the accounts for payment(tabled)
    • 10.5 To note the following payments previously authorised: Staff Costs (1.1.26 – 31.1.26) including Pension and HMRC
    • 10.6 To note that the internal auditor for the Year 2025 – 2026 is scheduled and will receive first documents in mid-March. He aims to provide his final report mid-May.
    • 10.7 To note that the S137 spend per elector for 2026 – 2027 has been increased to £11.60.
  11. Correspondence
    To receive information on the following new correspondence issued in the month of January 2026 and decide further action where necessary
    • 11.1 YLCA White Rose Bulletins inc branch meeting date of 18th February 2026
    • 11.2 YLCA Law & Governance
    • 11.3 NALC Chief Executives Bulletin
    • 11.4 RMBC Consultation on options for School holidays date for 2027 – 2028
    • 11.5 Offer of Support with Sport England Movement Fund Bid
    • 11.6 South Yorkshire Digital Infrastructure Team Informative Briefing mobile mapping
    • 11.7 Rotherham Forgers RFLC looking for grounds
  12. Items of Report
    • 12.1 To receive updates from and submit issues to the borough councillors regarding matters in and affecting our parish
    • 12.2 To receive an update from the Chair on the current bookings for Thrybergh Parish Hall
      • 12.2.1 To set the date for the Parish Hall management committee meeting
      • 12.2.2 To consider waiving the fee for RMBC to use the Parish Hall for the Our Place consultation as this is for direct benefit to Thrybergh parish
    • 12.3 To note the outcome of the Parish Hall Bar stocktake completed with the previous clerk on 23rd December 2025(tabled)
  13. Matters requested by councillors
    To note that there were no matters requested by councillors prior to the issue of the agenda
  14. To note matters for inclusion on the agenda of the next meeting:
    • 14.1 To nominate a councillor to complete the internal controls check prior to the end of the financial year
    • 14.2 To review and confirm the adequacy of the current insurance policy with Zurich
    • 14.3 To receive a report from the parish hall committee and consider recommendations presented
    • 14.4 To make arrangements for Clerks review at the end of April, following the completion of their six month probationary period.

To resolve to exclude members of the public and press under the Public Bodies (Admissions to Meetings) Act 1960 due to the nature of the business to be transacted on the following items being prejudicial to the public interest

  1. Staffing matters:
    • 15.1 To confirm the staff salaries for the financial year 2026 – 2027(tabled)
    • 15.2 To consider the options available for untaken holidays for staff for 2025 – 2026(tabled)
    • 15.3 To note the Clerk has forthcoming annual leave from 20th to 27th March (20 hours)
  2. To consider the quotations received for the fixed wiring test remedial works(tabled).
  3. To confirm the date of the next meeting as Thursday 5th March 2026.
  4. Closure of the meetin